Group productivity tip #1 - ToDo rounds and lists
Okay, I’ve been leading different types of groups for a long time now, and there is one tip that I can share that increases productivity. It’s to go through all the engagements people have taken upon themselves to do during the meeting. This way you make sure everyone understands what they have agreed to do, and nothing slips through.
As the leader of the board for the aikido section of Linköpings budoklubb, I’ve introduced this system. I do this by doing a round at the end of the meeting where each people tell what todos they’ve accumulated. During the meeting I always write down who agreed to do what, so that I can check that all todos get noted by the ones that are supposed to do them.
But only going through them is not enough I’ve discovered. I also need to maintain a list of these todos. Today I do it by entering all the agreed todos on a webpage that all the members of the board can access. It’s entirely feasible that someone else does it, like the secretary. 
For the aikido section I enter the information in this format:
* [name] Agreed todo (startdate)
If the todo gets done, I add (startade — enddate) and move it to a Done Items list on the webpage.
The best thing about this is that all the todos that you have agreed to do something about are collected in a single place, and you also get a history of things that you have done. Which is excellent when the time comes to write your report, be it a monthly/weekly/yearly report or any other kind of report where you wish to tell about what you and your group have been doing.
As a bonus you also get a view of how much people have taken on themselves to do and can do workload balancing if necessary, or to remind someone about their todos. 